Exam Proctoring

Student Role and Responsibilities
  • Ensure that you request the Letter of Accommodation and discuss the approved exam accommodations with each faculty member
  • If you would like to access your approved exam accommodations; 5 to 7 days prior to each exam, discuss the exam with the course faculty and determine whether the faculty can provide your approved accommodations. Accessibility Services is available to consult
  • If the student is taking the exam with class/proctored by faculty, the instructor and student will determine the process for the student to access accommodations

  • If the student is requesting exam proctoring at the Hub, the student is responsible for submitting a Hub Exam Proctor Request Form at least 3 business days in advance of the scheduled exam

    • If the request is submitted less than 3 business days prior to the requested exam proctoring date, the student will receive an email stating that the Hub is unable to facilitate the exam proctor request

    • If there is no availability at the Hub on the date and time requested, the student will receive an email stating that there is no space available at the Hub to proctor the exam
  • Once the student and faculty complete their respective portions of the form, an email containing the Exam Date, Start and End Time, and Equipment Permitted will be forwarded to the student and faculty.  If the Hub is unable to proctor this exam, the student and instructor will be contacted directly


Faculty Role and Responsibilities
  • Review the Letters of Accommodation for students enrolled in classes.   Letters of Accommodation are provided directly to faculty via a shared Google Drive folder

  • Discuss with eligible students how accommodations pertain to class context and determine how to administer exams. Accessibility Services is available to consult

  • Review and complete the faculty portion of the “Hub Exam Proctor Request Form.” The form will be sent each time a student submits a request

  • Upon completion of the faculty portion of the request form, an email containing the faculty guidelines is forwarded to the Hub and the faculty. As noted above an email is forwarded to the student containing only the Exam Date, Start and End Time, and Equipment Permitted.  If the Hub is unable to proctor this exam, the student and faculty will be contacted directly

  • Faculty are asked to deliver a hard copy of the assessment (quiz/exam) and all required materials to the Hub/3rd Floor of Scott Hall

  • To maintain the integrity of the format and content, a hard copy of the exam should be delivered by 9:30 AM the day prior to the date the exam is to be taken. If the student is taking the exam on Monday, Friday drop off is requested

  • All completed exams will be secured at the Hub. Faculty can pick up exams or arrange for pick up


accessibility services Role and Responsibilities
  • Provide exam proctoring and support to the greatest extent possible with respect to staffing and space limitations
  • Provide guidance and support to faculty by providing exam accommodations  within the classroom
  • Receive, review, and schedule exams to be proctored in the Hub
  • Receive student at the time of testing appointment, ensure accommodations are implemented, proctor the assessment, collect the assessment, and store securely until picked up

Please contact resourcehub@lafayette.edu with any questions or concerns.